Buyer (Mandarin speaker)

Key Responsibilities :

Sourcing activities

-        End to end sourcing activities support as per procurement guideline and category strategies

-        Activities scope and sourcing plan definition, opportunity analysis.

-        Supplier selection, requested risk analysis performance verification and update.

-        Supplier scoring criteria definition and documentation preparation for competitive bidding event.

-        Inputs collection and sharing to category managers on overall category strategy.

-        eSourcing event management and monitoring, supplier communication, supplier training, bidding analysis, pitch presentation organization.

-        Document and communicate final award decision:

-        Negotiations after the eSourcing event closure to reach the most competitive prices.

-        Bids examination and sourcing summary sheet (outcome) completion.

-        Recommendation to award and informing suppliers on competitive bidding results. 

-        Finding opportunities to improve and automate recurrent processes, thus allowing greater focus on value adding activities.

-        Report productivity as per Procurement guidelines and support measurements / activities to improve. defined KPIs:

-        Savings identification and achievement through competitive bidding process.

-        Baseline and savings methodology definition for in-scope categories.

-        Savings calculation and tracking.

-        Identification and initiation of continuous improvement activities through analysis of historical events, performance and trends.

·       Contracting activities

-        Contract preparation:

-        Contract drafting based on agreed templates.

-        Full terms and conditions or contractual terms negotiation.

-        Contract review and contract content approvals coordination, signature process initiation and monitoring (ink, electronic).

-        Contract archiving in the global standard contract management system.

-        Post signature contract management:

-        Contracts search and reporting.

-        Contracts check against defined procedures (e.g. amendments stored correctly).

-        Monitoring and identification of expiring contracts, initiating process for contract extension or competitive bidding.

-        Termination strategy definition and contracts termination management.

-        Business support with unsolved delivery issues (escalation point).

-        Suppliers’ performance review coordination for key local suppliers.

·       Other activities:

-        Perform consistency checks and corrective actions (e.g. preferred vendors and related contract coverage).

-        Supports the development of executive management reporting and business performance reviews, collaboration with SMEs to ensure transparency and consistency on various performance metrics.

-        Support users with documentation required to submit purchase requests.

Essential Requirements :

• Minimum Bachelor's degree in any related field.
• At least 2 years of relevant working experience in purchasing, procurement or any related field.
• Able to communicate (verbal & written) in Mandarin & English as this is required to support the respective markets.
• Proficient in systems like SAP, Ariba, Microsoft Excel etc.
• Proven ability to operate effectively within an organization of significant scale and complexity
• Demonstrated experience in collaborating across boundaries (geographies and divisions)
• Experience in operations management and execution, ensuring efficiency and delivery against targets
• Comfortable acting as a representative of the organization in dealing with external partners
• Strong Negotiating Skills.
• Proficiency in Vendor Management.

Commitment to Diversity and Inclusion / EEO

Novartis is committed to building an outstanding, inclusive work environment and diverse teams representative of the patients and communities we serve.