Business Operation Lead - PO

Major accountabilities:

• Manage the end-to-end Purchase Order (PO) lifecycle for Translational Medicine, including request intake, creation, amendment, monitoring, and closure.
• Review requests and supporting documentation to ensure completeness, accuracy, and compliance prior to PO creation.
• Coordinate with business requestors, Finance, Procurement, and other stakeholders to obtain required information and approvals.
• Track PO status, commitments, open balances, invoices, and closure activities; follow up on outstanding actions to support timely processing.
• Support investigator meeting payment administration, including payment set-up, tracking, reconciliation support, and issue resolution.
• Create and maintain Schedule A documents and Purchase Orders based on approved contractual agreements.
• Facilitate Goods Receipt (GR) activities and support invoice review and approval processes in collaboration with relevant stakeholders.
• Maintain accurate operational records, trackers, and supporting documentation in accordance with audit and compliance requirements.
• Serve as a point of contact for PO and payment-related queries and provide status updates to stakeholders.
• Support period-end and year-end activities by reviewing open POs and coordinating required amendments or closures.
• Prepare and maintain process documentation, templates, and standard operating guidance for PO-related activities.
• Generate operational reports on PO activity, open actions, exceptions, and workload metrics.
• Utilize SRM, Ariba, and related enterprise systems to support procurement and invoice management processes.
• Ensure adherence to applicable company policies, approval requirements, and financial controls throughout the PO process.

Essential Requirements

• 3-5 years of relevant experience in business operations, finance operations, procurement operations, accounts payable, clinical operations or a related field, preferably in pharma / biotech
• Hands-on experience with purchase orders, invoice or payment workflows, reconciliations, operational tracking and stakeholder coordination
• Experience supporting investigator meeting payments or clinical study financial operations is preferred
• Proven experience working in a multi- / cross-functional and global environment